Frostbite Tournament Information

2021DATES: January 15-16, January 22-23


Below is a summary of the tournament procedures that highlights information for officials. You can access a link to the full document in the Tournament Procedures section below.

Arrival Time: Ensure you are at your assigned location 30 minutes prior to your first match.


  • $32 per match.

  • If you do not work as scheduled (more or less matches!) please email/call Robyn immediately after the event so we can ensure payments are made correctly to all officials.

  • Forfeited matches that are the official's last match of their assigned day AND do not require the official to perform the forfeit procedure are not included in final match counts for payment.

  • Per the Independent Contractor Agreement, matches worked between the 16th and the end of the month are to be paid by the 15th of the following month.

Match Format:

  • Standard Match Format: best 2 sets out of 3. First 2 sets, play to 25, win by 2. Deciding set, play to 15, win by 2.

  • To keep things on time so we can get people in and out of the facilities on schedule and stay within capacity limits we will have time restrictions during pool play matches.
    POOL PLAY MATCHES: All matches on Saturday are pool play. Sunday matches in the grid with your name and a WHITE background are also pool play. These pool play matches will be called by time 50 minutes from its scheduled start time. If the sets are tied, 1-1 and the 3rd set is still in progress when time expires, teams will continue to compete until one team is ahead by 2 points and declared the match winner.

  • BRACKET PLAY MATCHES: Sunday matches in the grid with your name and a LIGHT BLUE background are bracket play matches. Play the entire match out as normal.

Officiating Crew:

  • Only R1s will be used. No R2s or LJs.

  • If a team is assigned to work a match, they will provide someone to operate a visual scoreboard.

  • If no team is assigned, the R1 will keep visual score where this is possible, otherwise playing teams will be asked to provide someone keep visual score. Teams are asked to sanitize the device/controller between users.

  • Teams will monitor their own rotations as best they can and use the honor system.

  • Officials may use a lineup card on the stand for their own personal use, but are not going to be tracking serving order.

  • Concessions will not be available at any of the event venues. Officials will be allowed to bring in personal coolers/lunch boxes. There is no food provided by the event. Most facilities will not have running water fountains. Please come prepared and bring pre-filled water bottles with you.

Coin Toss: One coach from each team and the R1 will conduct a coin toss in a socially distanced manner. The team listed 1st on the schedule will take the bench to the right of the R1, so the winner of the coin toss will choose serve or receive. If a 3rd set is necessary, the floor captains will meet with the R1 at center court for a coin toss, the winner will choose serve or receive. Teams will NOT switch sides during the match.

Warm-up: An 8 minute warm-up, using a 2-3-3 format will be used for the 1st match of each session/return to the facility. The first two minutes will be for ball handling, followed by 3 minutes on the court for the serving team and then 3 minutes for the receiving team.

After the first match of a session there will be a 5-minute warm up for teams that were not playing in the prior match time, using a 1-2-2 format.

Rule Set & Modifications

  • USAV rules apply

  • 6 Players: Teams not having six players when called to the end line at the beginning of a match will forfeit the first set. The team will forfeit the match if they do not have six players within ten minutes after forfeiting the first set.

  • Protests: Only rule interpretations can be protested, not judgment calls made by the officials. A protest must be filed at the time of the infraction and settled before the set continues. A protest will be resolved by a committee of the First Referee, Head Official, and the Site Director. The committee will vote to deny or uphold the protest. Their decision is final.

COVID-19 Information:

  • Officials accepting assignments should be flexible and understanding of changes due to unforeseen circumstances caused by the pandemic.

  • An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death.

  • By accepting assignment and participating in this event, you voluntarily assume all risks related to exposure to COVID-19.

  • Adhere to current CDC & MDH guidelines regarding face coverings. Officials must wear a properly fitted mask that covers their mouth and nose at all times and use a hand-held whistle. If a malfunction occurs with a hand-held whistle, a regular whistle may be used as long as it is completely covered underneath a mask to reduce the potential of droplets.

  • Masks shall be worn at all times and in all areas of the building by everyone (players, coaches, referees, management, everyone). Masks worn by officials must completely cover their mouth & nose at ALL times, no exceptions.

  • Game balls and warm up balls in carts are provided. Clorox wipes will be available on each court to use to sanitize the game balls between matches. Please ensure your game ball is sanitized between matches. If you prefer to not perform this task, please ask a coach or player from the teams that just finished playing to do this prior to leaving the court.

  • Officials are not expected to monitor the physical distancing of others. Each person is responsible to provide space between themselves and others. Coaches should provide direction to their athletes regarding social distancing and other safety protocols. If there is an issue of concern with either social distancing or mask wearing compliance, bring it to the attention of the court monitors/site director.

  • Please utilize the hand sanitizer provided when entering the facility and maintain social distancing of 6 feet apart at all times.

  • Anyone working at the Regional Sports Center at Rochester Community/Technical College (RCTC courts on the grid) must complete the MN State COVID Self-Assessment and provide proof of the “green” screen when entering the facility.

  • Before players, coaches or worker arrive at the tournament, temperatures must be taken at home. If experiencing symptoms (fever >100.4 F, cough, shortness of breath/difficulty breathing), contact Debbie and do not arrive at the event facility/tournament.

  • If you have been recently been clinically diagnosed or have a lab confirmation for COVID-19 (within the last 14 days) you may not attend the event/tournament.

  • If you have been exposed to a household member that has lab confirmed COVID-19, you may not attend the event/tournament.

Playing Locations

Century High School (CEN) - 3 Courts
2525 Viola Rd NE, Rochester, MN 55906

Entrance: Use door #27 which is just to the left of the National Volleyball Center entrance.

Exit: Main Century High School doors, use doors with signs on them signifying exit doors.

Mayo Civic Center (MCC) - 2 Courts
30 Civic Center Dr SE, Rochester, MN 55904

Parking: Civic Center Parking Ramp. Parking is free on the weekends.

Entrance: You MUST enter through the skyway that connects the Civic Center Parking Ramp to the Mayo Civic Center. All other doors will be locked. Upon entering the Mayo Civic Center, security will do a temperature screening at the check in kiosk. No entrance for those with a fever > 100.4° F. Once you have passed the temp screening, please sanitize hands and follow the directional signage that will lead you downstairs and to your assigned court in the Arena

Exit: Civic Center Skyway that leads to the Civic Center Parking ramp.

National Volleyball Center (NVC) - 11 Courts
2601 Viola Rd NE, Rochester, MN 55906

Entrance: Main National Volleyball Center doors, use doors with signs on them signifying entrance doors.

Exit: Main National Volleyball Center Doors, use doors signed as exit doors

Rochester Regional Sports Center (RCTC) - 6 Courts
Rochester Community & Technical College
851 30th Ave SE, Rochester MN 55906

Entrance/Exit: East doors of RRSC Field House

Hotel Accommodations

Centerstone Plaza Hotel Soldiers Field

401 6th St SW, Rochester, MN 55902

Direct: 507-292-7337

A discounted rate of $55 (+tax) for either a single or double room can be reserved with Debbie. Please let her know if you would like a room for Friday and/or Saturday night(s) and she will make arrangements and will send you a confirmation #.


Officials that apply to work this event can check the status of assignment by referring to your individual schedule link that takes you to your personalized Google Sheet. If you need the link to your personalized sheet again, please contact Debbie.

Daily court assignments are sent via email. Please confirm with a reply indicating you are "Good to Go" after reviewing your schedule.

Debbie is the primary assignor for Rochester events, please contact her first for any questions/issues.

If your schedule changes while onsite, please contact Robyn with your updated match count by the next morning.