Athletic Directors & Coordinators

Billing & Payments to Officials

• Who pays the officials that work our home matches?

  • MVOA pays the officials that are assigned to the matches listed on the schedule that you provide to us for the season.  Schools do not need to collect vouchers or W9s from volleyball officials that are assigned by MVOA as we take care of that paperwork through our payroll and tax filings.

  • Schools may choose from the following options for billing (your selected billing method from the previous year will be carried over unless you'd like to change):

    • OPTION 1: MVOA will send a single invoice at the start of the season for the home match schedule submitted for the 2023 volleyball season and schools shall pay that invoice in full on net 30 terms to allow MVOA to compensate the officials on our scheduled payroll dates.  Any changes (match additions, cancellations, etc.) will be reconciled at the end of the season.  This reduces the number of transactions required of your business office down to two (one at the start and one at the end of the season, if needed). 

    • OPTION 2: School policies that require services to be completed prior to payment, may request option 2 and will receive invoices for weeks 1-3, 4-6, and 7-9  from MVOA.  Payments upon receipt are needed from schools using this option so MVOA can meet our payroll schedule

Arbiter Schedule Verification/Match Levels

You may log into ArbiterSports.com at any time and check the status of your matches by selecting Metro (104653) from the drop-down tenant menu located in the top right of the Arbiter page.

All of your home matches, inclusive of all levels, can be found by clicking the number in the Games column of the SITE row in Arbiter (see screenshot below).  If there are Notes on your match you'll see a clipboard icon (WITHOUT a green +) in the Notes column for that match.

We don't typically enter a separate match for every level playing in the same evening.  Instead, we "bundle" the combo matches since they will be assigned to the same officials. 

Here are some examples of the Sport & Level bundles used in Arbiter:

• B/JV/Varsity - 1 official for the B Match, 1 official for the JV Match, both officials will then do the Varsity Match.  This entry in Arbiter will list the start time of the B/JV match.  It is assumed that the Varsity match will follow 90 minutes later or a note will be added to clarify timing for the varsity match.

• JV/Varsity - This format is 2 officials for both JV and Varsity who will swap R1/R2 positions between matches.  Start time in Arbiter will be the JV match with the varsity match to follow 90 minutes later unless noted.

• B - We do not have a "C" level in Arbiter to use, so you will likely see "B" or "Sophomore" where you expect to see "C".

Sub-Varsity & "Early" Matches

• Will MVOA assign our 9th Grade schedule?

  • Metro's anticipated roster will allow us to send 2 officials each night to cover your 3 highest level matches.  If your 9th grade team is one of your top 3 levels on your home schedule, we will work to cover it.  If your 9th grade team(s) are your 4th and/or 5th levels, then no, we are not able to cover those at this time.

  • MSHSL Member Schools have the option to partner with HammerSports, LLC, a local lower level match assignor, to assign these additional lower level matches and tournaments.  Schools may also opt to cover these matches themselves.

• What time should we schedule our matches?

  • The traditional standard for match times is 5:30 Sub-Varsity & 7:00 Varsity.  This timing allows us the most flexibility in scheduling available officials.

  • Matches with start times prior to 5:00PM limit the pool of available officials by 60%.  The vast majority of officials have 8-4 or 9-5 day jobs.  You have a significantly larger selection of officials available to cover your matches when your matches are scheduled to start at 5:30PM.