Athletic Directors & Coordinators

Schools/Athletic Directors Section

We thank you for your partnership and look forward to working with you for the 2023 Fall Girls Volleyball Season!

We will continue to use the Scheduled Match Counts-Officials Availability Sheet in order to show dates where we have officials available to cover matches during the season.  If a date is filled in Black with Red letters, we are NOT able to add matches on those dates.  Please use this grid to schedule non-conference matches or reschedule matches during the season to verify availability. 

AD PRE-SEASON CHECKLIST

ALL SCHEDULE-RELATED INFORMATION BEFORE, DURING & AFTER THE SEASON SHOULD BE SENT TO Schedules@MetroVolleyball.com

1) AGREEMENTS & FEE STRUCTURE FOR 2023 & 2024 FALL GIRLS SEASONS AND 2024 & 2025 SPRING BOYS SEASONS - Will be sent on April 3 for your review/records.  Please return the signed last page OR use our online form (LINK COMING SOON).  Schedules from schools will be entered into Arbiter upon receipt of both the agreement and your home match schedule.

2) BEFORE JUNE 1 - SUBMIT HOME MATCH SCHEDULES - Please submit schedules by June 1 that include your 3 highest level teams (i.e. B, JV, & Varsity).  Our projected roster will allow us to send 2 officials to each school to cover up to 3 matches. 

3) BEFORE JUNE 1 - SUBMIT TOURNAMENT DATES - Please send your Varsity, JV or B hosted tournament requests to the Schedules@MetroVolleyball.com.  Starting the 2023 season, we will only put placeholders on the schedule from host schools that send us tournament information using the following format with all fields completed:

4) STARTING AUGUST 1 - VERIFY YOUR SCHEDULES IN ARBITER - All ADs/Assistants in our system will  receive an email in late July letting you know we are ready to have you verify your volleyball schedule in Arbiter.

IMPORTANT REMINDER: SCHOOLS PAY MVOA & WE PAY THE OFFICIALS - NO VOUCHERS!

MVOA will invoice you for your home matches and MVOA will then pay the officials.  Please modify any of your confirmation email instructions that you send to officials to remove any language requesting vouchers/W9, etc.  Please adjust any match day procedure documents to remove any instructions for site supervisors to ask officials to complete payroll paperwork.

2023 Girls Fall Season Schedules

Billing & Payments to Officials

Arbiter Match Levels

If there are Notes on your match you'll see a clipboard icon (WITHOUT a green +) in the Notes column for that match which may answer any questions regarding match format/timing/number of officials.

We don't always enter a separate match for every level playing in the same evening.  Instead, we "bundle" the combo matches since they will be assigned to the same officials. 

Here are some examples of the Sport & Level bundles used in Arbiter:

Sub-Varsity & "Early" Matches

Tournament Schedules & Procedures