Independent Contractors


Payroll Paperwork for MVOA Independent Contractors

You may complete the Independent Contractor Agreement ("ICA") online or obtain a paper copy using the links below. The W-9 form from the IRS website is also linked below. Please scan/email any paper forms to Robyn or mail them through USPS to the mailing address listed on the ICA.

Independent Contractor Agreement

  • PLEASE WAIT FOR THE NEW ICA TO BE AVAILABLE ON AUG 1, 2021 TO SUBMIT YOUR ICA FOR THE NEW 2021-22 SEASON.

  • Each year, all assigned officials are required to fill out a new ICA. Starting in 2021, the ICA will have an effective date of August 1 and go through July 31 to be inclusive of the girls high school season.

  • MVOA will only issue payroll to those that have submitted their Independent Contractor Agreement for the proper year.

  • Online Form - no longer accepting agreements until Aug 1.

OR

  • PDF Version - this is a copy of the 2020-21 agreement that ends August 30, 2021. We are no longer accepting new agreements for the Sept 1, 2020 - Aug 30, 2021 timeline.

IRS W-9 Form

  • A W-9 with your current name and address is required to be on file in order for MVOA to issue any payroll to you as an Independent Contractor.

  • Form on IRS Website

MVOA Payroll

  • June 15th payroll was at the post office the morning of June 14th.

  • Compensation details are included in the Independent Contractor Agreement

  • The following may be used as a standard guide for the timing of payroll:

    • Matches worked between the 1st and 15th of the month have payments in the mail by the last calendar day of that month.

    • Matches worked between the 16th and the last calendar day of the month have payments in the mail by the 15th day of the following month.

  • Payroll will not be processed until an ICA and W9 are on file with MVOA.

Venmo Payments

  • Would you like to receive your payments electronically instead of by check? MVOA is now paying via Venmo as an OPTIONAL method for those already using and/or familiar with that application.

  • Payments over $400 will automatically be sent by check via USPS and NOT by VENMO due to application restrictions.

  • Fill out the Venmo Payment Enrollment form to start receiving your paychecks electronically via Venmo. YOU are responsible for setting up your Venmo account and connecting your personal bank account to transfer money.


General Liability: Are you covered?

Below are some common memberships that include general liability coverage. You may also have personal coverage from a different source not listed here as this is only meant to be an example and is not an exhaustive list. MVOA does not recommend any specific provider nor does MVOA provide liability coverage to independent contractors that are assigned to our events. As per the Independent Contractor Agreement, obtaining insurance coverage is the sole responsibility of the Independent Contractor in order to protect themselves and their assets should an incident occur.

"Yes, I'm covered because I am currently registered as an official with..."

"I'm not sure...am I covered if I registered with North Country Region and USAV?"

  • Maybe...the normal adult membership covers you for USAV-sanctioned events, so you are covered for NCR-sponsored events. However, this coverage does NOT include events sanctioned by JVA/AAU UNLESS you also purchase the optional Extended Coverage for about $7 additional.

"I'm not sure...am I covered if I registered with AAU?"

  • AAU's Non-athlete/Adult Athlete membership specifically for volleyball, does have liability $10 million per incident/$12 million aggregate, but ONLY for AAU-Sanctioned Events. See the AAU website for more information


"I'm not a member of any of those organizations...can I get liability coverage somewhere else?"


Requirements for Working Junior (non-adult) Events for MVOA

  1. All officials must have a W-9 on file with Metro with their current name and address (link in Payroll Paperwork section above).

  2. All officials must submit an Independent Contractor Agreement each year (link in Payroll Paperwork section above).

  3. All officials must pass a background screen within two years of the assigned event.

  4. All officials must have taken SafeSport/Abuse Prevention Training within two years of the assigned event. This training is required for adults who have regular contact with amateur athletes who are minors.

  5. All officials should take the free, online, Concussion Management Training course once every three years.

  6. All officials must have the proper uniform, basic equipment, and knowledge to officiate a volleyball match.

  7. Any tournament-specific requirements communicated by the event host/club.


How Do I Complete These Requirements?

There are different options available to officials to complete these requirements, however it is up to each Independent Contractor to decide which option best fits with their current and future goals. MVOA provides the information below as a general guide to assist our Independent Contractors in navigating their options, but this information is in no way an endorsement of a particular option or an exhaustive list. Give us a call if you want to discuss your particular situation in more detail. We're happy to help!

Background Screen

Required: Every two years

OPTION 1

AAU - provides general liability insurance and a background screen via FADV for a $16 annual fee.

ACTION: Every year, register & pay for the "Non-Athlete (Coach/Official)" $16 AAU membership on the AAU Website. Check the box for AAU on each MVOA application you submit.

OPTION 2

JVA - conducts screening via NCSI for a $38 fee.

ACTION: Every two years, register & pay for the $38 Background Screen & APS Training on the JVA Website. Select "Metro Volleyball Officials Association" from the Club drop-down when registering. Check the box for JVA on each MVOA application you submit.

OPTION 3

NCR/USAV - conducts screening for a $35 fee every two years (this is in addition to their annual membership fee through their NCR website).

ACTION: Check the box for NCR/USAV on each MVOA application you submit. Email Robyn a copy of your "CLEAR" email that is sent to you after you've passed their background screen.

OPTION 4

MSHSL/NFHS - conducts screening with your $55 membership for ANY sport.

ACTION: Check the box for MSHSL/NFHS on each MVOA application you submit. Email Robyn a screen shot of your Eligibility tab on the MSHSL Central Hub that indicates that you passed their background screen (ensure the screenshot includes your name in the top right corner)

SafeSport/Abuse Prevention

Required: Every two years

OPTION 1

AAU - does NOT include APS Training with their annual membership, so every 2 years, purchase training from APS directly for a $10 fee.

ACTION: Every two years, purchase a "Single User" pass for $10 to take the "Sexual Abuse Awareness Training" module on the Abuse Prevention Systems Website. Check the box for AAU on each MVOA application you submit. Email Robyn a copy of your dated completion certificate from APS.

OPTION 2

JVA - provides APS Training in conjunction with their background screen registration.

ACTION: Every two years, register & pay for the $38 Background Screen & APS Training on the JVA Website. Select "Metro Volleyball Officials Association" from the Club drop-down when registering. Check the box for JVA on each MVOA application you submit.

OPTION 3

NCR/USAV - provides SafeSport training modules as well as an extensive library of other official training modules as part of their annual membership through the NCR website.

ACTION: Check the box for NCR/USAV on each MVOA application you submit. Email Robyn a copy of your SportsEngine > Household > Profile > View Details > NCR Full Certified Official > Certification Requirements.

Click below for the example screenshot needed (needs to include dates):

Concussion Management

Required: Every three years

CDC Heads Up Online Training

NOTE: MSHSL/NFHS - already requires this training, please check your certification date.

ACTION: Complete the free online training course. Email Robyn a copy of your dated completion certificate for file.


Uniforms & Equipment

Required: Every match you work

See our Uniform Guidelines for working MVOA-Assigned Juniors Tournaments page

Visit Midwest Volleyball Warehouse to order officiating equipment like whistles, cards, flags, etc.