Independent Contractors


Requirements for Working Events for MVOA


  1. Officials wishing to work specific events should fill out the corresponding application. Buttons to applications appear on all of our league/event sites. A full listing of all applications can be found on our ONLINE APPLICATIONS tab at the top of the site.

  2. All officials must submit an Independent Contractor Agreement each year (SEE SECTION 2 - STEP 2A).

  3. All officials must have a W-9 on file with Metro with their current name and address (SEE SECTION 2 - STEP 2B).

  4. Officials working events that involve minors must pass a background screen within two years of the assigned event. (SEE SECTION 4 - STEP 4A)

  5. Officials working events that involve minors must have taken SafeSport/Abuse Prevention Certification within two years of the assigned event. This training is required for all adults who have regular contact with amateur athletes who are minors. (SEE SECTION 4 - STEP 4B)

  6. All officials should take the free, online, Concussion Management Training course once every three years. (SEE SECTION 4 - STEP 4C)

  7. All officials must have the proper uniform, basic equipment, and knowledge to officiate a volleyball match. (GO TO UNIFORMS & EQUIPMENT TAB)

  8. Any event-specific requirements communicated by the event host/club/league as well as any applicable application forms, can be found by clicking on the corresponding tab at the top of the page.

VIDEO: Introduction to MVOA

This video is an introduction to Metro Volleyball to help officials navigate the sometimes complex world of volleyball officiating. You can watch the entire video or skip to the section you'd like to learn more about:

0:00 Introduction & Lead Assignors for each Event
5:58 How to apply to various events (Park & Rec, Juniors, Boys HS, etc.)
11:35 Accepting Juniors assignments via ArbiterSports
18:55 Required Paperwork for Independent Contractors

Club Volleyball: NEW FOR 2022 - We will be using Arbiter to confirm assignments. Be sure to keep your availability up to date in Arbiter. Arbiter will be used to determine your current availability should things change after you submit your application.


Payroll Paperwork for MVOA Independent Contractors

MVOA Payroll

  • Compensation details are included in the Independent Contractor Agreement

  • The following may be used as a standard guide for the timing of payroll:

    • Matches worked between the 1st and 15th of the month have payments in the mail by the last calendar day of that month

    • Matches worked between the 16th and the last calendar day of the month have payments in the mail by the 15th day of the following month

    • December 31 Payroll will include the entire month for year-end close.

  • Payroll will not be processed until an ICA and W9 are on file with MVOA

  • Payments are sent via check through the US Postal Service. There is an OPTIONAL Direct Deposit method listed in Step 2C below if you prefer ACH over mailed checks.

STEP 2A - REQUIRED: Independent Contractor Agreement

  • ONE ICA FOR THE 2021-2022 SEASON IS REQUIRED OF ALL INDEPENDENT CONTRACTORS

  • Each year, all assigned officials are required to fill out a new ICA

  • The ICA is effective August 1 through July 31 (if you already submitted one for the Fall MSHSL season, this step is completed for the Juniors season)

  • MVOA will only issue payroll to those that have submitted their Independent Contractor Agreement for the proper year

  • Please scan/email any paper forms to Robyn or mail them through USPS to the mailing address listed on the ICA. You may also use the MVOA Secure Upload for W9s & ICAs button below to upload your signed files.

  • Online Form OR PDF Version


STEP 2B - REQUIRED: IRS W-9 Form

  • A W-9 with your current name and address is required to be on file in order for MVOA to issue any payroll to you as an Independent Contractor

  • EXCEPTION: If you have received a recent payment from MVOA, then we have your W-9 on file and only need a new one if your name and/or address changes

  • Please scan/email any paper forms to Robyn or mail them through USPS to the mailing address listed on the ICA. You may also use the MVOA Secure Upload for W9s & ICAs button below to upload your signed files.

  • W-9 form on IRS Website

STEP 2C - OPTIONAL: MVOA Direct Deposit (ACH)

  • MVOA offers an electronic payment option for our independent contractors as an optional alternative to receiving checks in the mail.

  • Payment notifications and a register of paid matches are sent via email at the time the payment is scheduled.

  • If you would like to enroll in the ACH payment program, please complete the authorization form linked below

  • You may return your completed Direct Deposit form either via the postal service using the mailing address on the bottom of the form or electronically using the secure upload button below.
    P
    LEASE DO NOT RETURN THIS FORM VIA UNENCRYPTED EMAIL.


General Liability: Are you covered?

Below are some common memberships that include general liability coverage. You may also have personal coverage from a different source not listed here as this is only meant to be an example and is not an exhaustive list. MVOA does not recommend any specific provider nor does MVOA provide liability coverage to independent contractors that are assigned to our events. As per the Independent Contractor Agreement, obtaining insurance coverage is the sole responsibility of the Independent Contractor in order to protect themselves and their assets should an incident occur.

"Yes, I'm covered for non-USAV sanctioned events because I am currently registered as an official with..."

"I'm not sure...am I covered if I registered with North Country Region and USAV?"

  • Maybe...the normal adult membership ONLY covers you for USAV-sanctioned events, so you are covered for NCR-sponsored events. However, this coverage does NOT include events sanctioned by JVA/AAU UNLESS you also purchase the optional Extended Coverage for about $7 additional OR are a member of MSHSL, PAVO, AAU.

"I'm not a member of any of those organizations...can I get liability coverage somewhere else?"


How Do I Complete These Requirements?

There are different options available to officials to complete these requirements, however it is up to each Independent Contractor to decide which option best fits with their current and future goals. MVOA provides the information below as a general guide to assist our Independent Contractors in navigating their options, but this information is in no way an endorsement of a particular option or an exhaustive list.

STEP 4A - Background Screen

Required: Every two years

OPTION 1

AAU - provides general liability insurance and a background screen via FADV for a $16 annual fee

ACTION STEPS:

  • Every year, register & pay for the "Non-Athlete (Coach/Official)" $16 AAU membership on the AAU Website

  • Check the box for AAU on each MVOA application you submit

  • Email Robyn a copy of your membership card that indicates a cleared background screen/active status


OPTION 2

JVA - conducts screening via NCSI for a $38 fee.

ACTION STEPS:

  • Every two years, register & pay for the $38 Background Screen & APS Training on the JVA Website

  • Select "Metro Volleyball Officials Association" from the Club drop-down when registering

  • Check the box for JVA on each MVOA application you submit

  • MVOA has a dashboard on the JVA site where we can track completion of Background Screens & APS Training, so as long as you selected "Metro Volleyball Officials Association" from the club drop-down , nothing additional needs to be submitted to MVOA from this option.


OPTION 3

NCR/USAV - conducts screening for a $35 fee every two years (this is in addition to their annual membership fee through their NCR website).

ACTION STEPS:

  • Check the box for NCR/USAV on each MVOA application you submit

  • Email Robyn a copy of your "CLEAR" email that is sent to you after you've passed their background screen


OPTION 4

MSHSL/NFHS - conducts screening with your $55 membership for ANY sport.

ACTION STEPS:

  • Check the box for MSHSL/NFHS on each MVOA application you submit

  • Email Robyn a screen shot of your Eligibility tab on the MSHSL Central Hub that indicates that you passed their background screen

  • Ensure the screenshot includes your name in the top right corner as shown in the example below

STEP 4B - SafeSport OR Abuse Prevention (APS) Certificate

Required: Every two years

OPTION 1

APS - this certification is unaffiliated. It is INCLUDED in your JVA membership because they bundle it into their membership. It is NOT INCLUDED in your AAU membership. It is NOT NEEDED with an NCR/USAV membership because they have a different SafeSport Certification option.

This option is recommended for those that only have an AAU membership or a MSHSL membership to fulfill the 2 year requirement for SafeSport Certification.

ACTION STEPS:

  • Every two years, purchase a "Single User" pass for $10 to take the "Sexual Abuse Awareness Training - Youth Sports (2021) " module on the Abuse Prevention Systems Website.

  • Email Robyn a copy of your dated completion certificate from APS.


OPTION 2

JVA - provides APS Training in conjunction with their background screen registration (SEE STEP 4A OPTION 2).

ACTION STEPS:

  • Every two years, register & pay for the $38 Background Screen & APS Training on the JVA Website.

  • Select "Metro Volleyball Officials Association" from the Club drop-down when registering.

  • Check the box for JVA on each MVOA application you submit.

  • MVOA has a dashboard on the JVA site where we can track completion of Background Screens & APS Training, so as long as you selected "Metro Volleyball Officials Association" from the club drop-down , nothing additional needs to be submitted to MVOA from this option.


OPTION 3

NCR/USAV - provides SafeSport training modules as well as an extensive library of other official training modules as part of their annual membership through the NCR website.

ACTION STEPS:

  • Check the box for NCR/USAV on each MVOA application you submit

  • Email Robyn a copy of your SportsEngine > Household > Profile > View Details > NCR Full Certified Official > Certification Requirements

  • Ensure the screenshot includes your name and the dates of the background screen as shown in the example below

STEP 4C - Concussion Management Training

Required: Every three years

CDC Heads Up Online Training

NOTE: MSHSL/NFHS - already requires this training, please check your certification date.

ACTION STEPS:

  • Complete the free online training course

  • Email Robyn a copy of your dated completion certificate for file